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(1) Observances of Worship and Holy Days. She had just been hired as a cashier at the fast-food restaurant. I request Reasonable Accommodation to have {Company Name} {waive the requirement, provide a substitute, allow shift swap, etc.}. What should I do if an applicant or employee asks for breaks, leave or other changes to a work situation because of his medical condition or his religious beliefs? I am writing to request religious accommodation for my observance of Sabbath. Train managers to recognize religious exemption requests and to refer them to HR. 4. Bunting recalled one employee who claimed that being a fan of the Philadelphia Eagles was a religion and he needed Sundays off. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. To help our brethren who may need support in writing a letter to establish a religious objection, we have created aReligious Accommodation Requesttemplate that can be used and modified to suit individual circumstances. The University Chaplain will also consult with others related to the student's request. For Academic accommodations requests, students should seek to make arrangements with the appropriate professors first at the earliest opportunity. I am writing this letter to submit a request for accommodations in the workplace. I anticipate this arrangement would be necessary for only 5 or 6 weeks, or until the sun starts to set after 5:00 p.m. Your session has expired. Employee requests for religious accommodation at work are not always handled appropriately; take, for instance, Ashanti McShan's case. Given the current labor shortage, the employer might not want to lose the employee or have the worker complain about the company on social media, she added. $(document).ready(function () { Each request is individually reviewed by . Be courteous and professional and show that you are willing to meet your employer halfway. Always end a letter by thanking your employer for their kind consideration. Students and employees must generally submit religious accommodation requests annually. General Information Catalog IT Policies, Standards, and Guidelines For instance, if you are unable to work on a Sunday, offer to work on a different unpopular shift instead, so that your colleagues are not disproportionately disadvantaged by your request either. It has been brought to the attention of The Vault Project that many employers are requesting a signed letter from a pastor on their religious exemption request forms for COVID vaccines. An official website of the United States government. The description of the [modified/alternate] employment is as follows (include description of accommodation here): This is a temporary accommodation, not. The EEOC published a sample form that employers can use for religious accommodation requests from workers, which have risen as Covid-19 vaccine mandates proliferate in the workplace. (3) A request for the accommodation of religious practices may be granted in whole or in part. If you wish to submit proof of your COVID-19 vaccination or request a religious exception for the COVID-19 vaccine requirement, please do so via the Universitys Vaccine Management System (VMS) that will launch on July 1, 2021. The Sabbath is sacred to me and I devote these hours to God. Financial Hardship Examples, Samples and Articles, Writing A Hardship Letter Religious Accommodation Discrimination, Writing A Hardship Letter Property Repairs. Sabbath Accommodation Request - Employee Letter DATE EMPLOYER NAME ADDRESS CITY, STATE, ZIP CODE RE: (YOUR NAME) Dear (NAME): I am writing to request religious accommodation for my observance of Sabbath. Sabbath Accommodation Request - Employee Letter, Seventh-day Adventist Publications on Church - State Subjects. information only on official, secure websites. It has become more difficult to breathe while in the office, even in my own personal office. Governor Jay Inslee is requiring thousands of employees to get . And here is where the vaccine issue becomes even more complicated. I am a practicing member of {Religion}. 3 0 obj Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Professional Studies and Executive Education, American University's United Methodist Affiliation, submit an online request for reasonable religious accommodations. This includes accommodations you need during the COVID-19 pandemic to help you stay healthy and be able to work. "Try your hardest to accommodate. Please log in as a SHRM member before saving bookmarks. To request a religious accommodation: You must submit the Request for Religious Accommodation Form t o your Departmental HR Manager (DHRM) or their designee. Bunting concluded by outlining best practices to follow when handling religious accommodation requests: If an employee rejects a good accommodation that an employer has offered, "you're golden," Bunting said. Expand your toolbox with the tools and techniques needed to fix your organizations unique needs. For accommodation ideas by disability or limitation, visit JANs A to Z page. Please contact dining@jhu.edu or consult the Hopkins dining webpage if you have additional questions. If employers get an accommodation request from a believer in a religion that is so obscure there's no faith leader, Bunting recommended asking the employee to e-mail HR a paragraph describing why . A letter from a religious leader of the faith community to which the student is a member stating the need for an exemption. temp_style.textContent = '.ms-rtestate-field > p:first-child.is-empty.d-none, .ms-rtestate-field > .fltter .is-empty.d-none, .ZWSC-cleaned.is-empty.d-none {display:block !important;}'; Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. Click the link TO DOWNLOAD A RAMADAN RELIGIOUS ACCOMMODATIONS REQUEST TEMPLATE. I therefore respectfully request that you make an accommodation for my religious belief, observance, and practice in keeping with Title VII of the Civil Rights Act of 1964 and the guidelines of the Equal Employment Opportunity Commission by allowing me to leave work on the Fridays in question just prior to sundown. CO/OICs will accommodate . Once an Airman or Guardian requests a vaccination exemption for religious reasons in writing to their commander, a chaplain is . A commander may require immediate compliance of an approved accommodation only under exigent circumstances and in furtherance of a compelling government interest due to operational necessity,. And, it is also for encouraging and enticing your clients to visit your place of business as well. Individuals covered by the federal vaccination mandate currently impacting nine Penn State campuses who believe that their sincerely held religious beliefs, practices or observances prevent them from receiving a COVID-19 vaccine, may complete an online accommodation request form on or before Nov. 5. 1/9/2019 Employer Address City, State, Zip Code RE: Accommodation for Religious Belief and Practice Dear (HR Person's Name): I am writing this letter on behalf of your employee, xxxxxx, who is a member of the Seventh-day Adventist Church. As we approach the winter months, however, the sun sets earlier than at present. The interactive process starts when a student or employeesubmits a religious accommodation request. So you can pray. As such, I am unable to {work on Sunday mornings, shave my beard, etc.}. To permit me to have Sabbath off once or twice a month would not suffice as a reasonable accommodation, since it would still force me to choose between my religion and my job. Change employee to a shift or department that does not operate on Friday night or Saturday. The Jedi religion is listed by the military as one of more than 200 religions it recognizes. Rising sophomores (Class of 2025): Thursday, March 3, 2022, Incoming students (Class of 2026 and transfer sophomores): TBD. Given ongoing construction in our building and increased dust from it, my allergy symptoms have greatly increased. [2]It is important for student affairs representatives, faculty, human resources, and supervisors to recognize a request and to refer the student or employee to OIE to initiate the interactive process. Companies, however, have a leg up on public-sector employers when it comes to dealing with religious challenges to vaccine mandates. nd OIE will do its best to respond in a timely manner. [1] Faculty/staff are hereafter referred to as employee(s).[2] Students who cannot take a quiz, test, or final exam on a scheduled date due to a religious observance must inform OIE of any conflicts before the semesters add/drop deadline, or as soon as possible after a particular assignment or examination date is announced. Therefore, the individual making the request must be "qualified", meaning the employee is able to perform the essential functions of the job with or without a reasonable . I am enrolled in your course [course number]. In an effort to meet individual students needs, Housing Operations will work directly with the Office of Institutional Equity and the Office of Religious & Spiritual Life for assigning students who are approved for religion-based housing accommodations.To request a religious-based housing accommodation, students should submit the Homewood Campus: University Housing Religious Accommodation Request Form to the Office of Institutional Equity by the following deadlines based on their class. For incoming students, a request must be made at the earliest possible opportunity after admission. I would like to suggest the following accommodations to address this issue: Please let me know if you need additional information or would like to discuss additional ideas. T hank you for considering my request. The first step in requesting an accommodation in the workplace is to decide how to make the request. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. The Department of the Air Force is processing a number of Religious Accommodation Requests for the COVID-19 vaccine. An employer that rejects such a request should be OK if it's sued in such circumstances, and it likely will be sued, she added. When May an Employer Reject a Religious Accommodation Request? I identify as an observing [religious affiliation], and I am writing to request that you make accommodation for my religious observance this semester in accordance with the college's attendance policy. Religious beliefs are one freedom protected in the workplace by Title VII of the US Civil Rights Act of 1964. More than 10,000 requests from across the Total Force have been received, of which approximately 2,100 have been disapproved due to military readiness considerations. As you consider these examples, you may find it helpful to review How to Disclose a Disability and Request Accommodations in the Workplace on JANs page for Individuals, which also provides more information about the Americans with Disabilities Act (ADA). If an employer has tried everything else, unpaid leave is acceptable. Virtual & Washington, DC | February 26-28, 2023. Sample Accommodation Request Letter. c. Types of Accommodation Requests. I am a Seventh-day Adventist, and I observe the Sabbath as a day of rest and worship from sundown Friday to sundown Saturday. Please note that accommodation requests received past the deadline will not be considered until afterhousing assignments are determined. Some examples include: 4. Dear Professor [last name], I am enrolled in your course [course number]. Please bear in mind that I do not request to have the Sabbath off in order to have an extra day at home to catch up on odd jobs or to engage in recreation or amusements. 2000(e) requires employers to provide reasonable accommodation for employees religious observances. All content available on or through samplehardshipletter.org is for general information purposes only. Please let me know your decision at your earliest convenience. Workplace distractions interfere with my concentration and focus so I would like to try noise cancelling headphones to minimize sound distractions. On [enter date or dates] we will be observing [name of holiday]. Inconsistent behavior with the professed belief. student affairs representatives, faculty, managers, and/or supervisors) who participated in the interactive process. Secure .gov websites use HTTPS Request for Accommodation of Religious Practice SAMPLE 1. In order to establish the existence of a religious objection, it will be necessary for the individual to have specific religious beliefs which would be violated in a non-trivial way by receiving a particular vaccine. Edit your religious accommodation approval letter online Type text, add images, blackout confidential details, add comments, highlights and more. var currentUrl = window.location.href.toLowerCase(); This is likely to be your HR representative, but do check on that first. To request permission for specific items, click on the reuse permissions button on the page where you find the item. I am willing to come to work earlier on Fridays, come to work on Sunday, or to cooperate in whatever arrangements may need to be made so I can retain my Sabbath observance according to my convictions. These beliefs must be sincerely held, and an individuals pattern of conduct consistent with those beliefs will help to prove that they are sincerely held. Your manager may not be familiar with your church, and the law doesn't require employers to have an encyclopedic knowledge of every religion. Step 4. To have your request for a religious academic/workplace accommodation considered, please review the following process: 1. Requests should be made as early as possible to allow sufficient time to engage in an interactive process. Discrimination and Harassment Policy and Procedures, File a Discrimination and Harassment Report, ADA Compliance and Disability Accommodations, Accessibility at Johns Hopkins University, Faculty and Staff Workplace Accommodations, Faculty and Staff Workplace Accommodation RequestForm, Documentation Guidelines for Individuals with Disabilities, Pre-Entrance Health Requirement Deadlines, Homewood Campus: University Housing Religious Accommodation Request Form. Please give this request consideration at your earliest convenience. Consider the request. Exploring Religious Accommodation OptionsOIE will consider reasonable religious accommodation requests on a case?by?case basis and consider factors, including but not limited to the: OIE will endeavor to protect the requesting student or employees privacy in evaluating and processing the accommodation to the greatest extent possible. Subject: Assertion of Religious Exemption to Vaccination and Request for Accommodation. Must an . RA ensures equal opportunity in the job application, examination, and hiring processes that will enable a qualified applicant or employee with a disability to participate in those processes, and perform the essential functions of the job. Work a flexible schedule so that the employee can leave the job on Friday afternoon before sundown, to permit time to travel home before Sabbath begins. As I believe you are aware, I am a Seventh-day Adventist. 2. If the student does not belong to a religious community that could provide this letter,the student should indicate this in their letter and request a letter from the University Chaplain after due consultation with the University Chaplain. Date of Letter After you complete your submission, you will receive automated responses and updates from the system as your documents or exception requests are processed by the John Hopkins Exception Review Team.If you have questions or concerns, please contactoie@jhu.edu. Notice of Liability Sample Letter. For example. Whatever adjustments need to be made, you can count on me to do everything I can to cooperate fully. No attorney-client relationship is created by using the templates. Scheduling accommodations may involve: 1. The need for religious accommodation may arise where an individual's religious beliefs, observances or practices conflict with a specific task or requirement of the position or an application process . Some examples include: Permitting a student or employee to take a particular day or time period off for a religious holiday; Permitting flexible scheduling; and Providing a student or employee with a time and place to pray. If accommodation is easy, do it," said Kelly Dobbs Bunting, an attorney with Greenberg Traurig in Philadelphia, speaking at the SHRM Employment Law & Compliance Conference 2022on March 30 in Washington, D.C. However, I cannot receive a COVID-19 vaccine because to do so would violate my sincerely held religious beliefs. This is false. It covers COVID-19 vaccine requirements and mandates, too. For instance, you may ask for a shift swap, provide a substitute, or ask them to waive the requirement in full. Treat every employee's reasonable accommodation request as legitimate on its face. A quick Q & A on religious exemptions. I would like to make a request for reasonable accommodation due to religious belief. Contact the University Chaplains Office only if there is a conflict in making the accommodations for a religious/cultural observance. Explain that, under the doctrine of a certain belief in your religion, you cannot perform certain actions, such as shaving your beard or working on Sundays, for example. Avoid application of punitive leave policies. Implementing the Religious Accommodation Sitting or standing for long periods of time in the same position is causing increased pain and is decreasing my mobility. After you complete your submission, you will receive automated responses and updates from the system as your documents or exception requests are processed by the John Hopkins Exception Review Team. It is difficult to say with certainty how long it can take to process requests, as many factors could impact timing (i.e., volume, complexity and availability of the student for follow up questions and/or their ability to timely provide supporting documentation). I am grateful for my job, and always strive to do my very best at work. Model Letter: Requesting Religious Accommodation in the Face of COVID-19 Vaccine Workplace Mandate For good or bad, COVID-19 has changed the way we navigate the world and the way in which "we the people" exercise our rights. employee-religious-exemption-november-2021 Download Vaccine Religious Exemption var temp_style = document.createElement('style'); I do not wish to have a conflict between my job duties and my obligations to God. It is your responsibility to make sure your employer has received the letter, and it is your responsibility to follow it up to make sure that your requested changes have been made. 1-844-234-5122 (ASL Video Phone) Your letter should be a formal one, addressed to the right person. Please confirm that you want to proceed with deleting bookmark. This observance coincides with [name of assignment] that is listed on the syllabus. He has requested a schedule that would accommodate his religious observance of . Kosher Meal Plans: The university offers severalKosher meal plan optionsthat can be used at the The Taam Tov section of theHopkins Cafe.

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